24 hours of customer service fails

Note: This article first appeared on TheCustomer.net and is re-published here with permission.

Last week, I experienced four customer service fails in less than 24 hours. What was interesting was that none of them were human error – and every rep that I interacted with seemed friendly, (somewhat) empathetic, and professional. Instead, it was clear that each case involved a process and system breakdown – clearly none of which were installed with the customer in mind.

My day started with a call to Ikea. I had just taken a couch out of storage and put it together the night before. Unlike when you usually build Ikea furniture and have pieces left over, I was missing the feet. These are seven plastic cones that screw directly into the couch. I looked up the items on Ikea’s website but you can’t buy them online. So, I called the call center and spoke to a service rep. I told them that I had misplaced them and inquired whether it was possible to purchase new ones. Bizarrely, Ikea wouldn’t sell them to me because I didn’t have my original order number from when the couch was purchased. I asked if I could go to the store or whether there was another way to get them, but there was no way for the rep to override the system, and it left me out of luck.

Next up, I called Varo Bank. Varo is one of the fast growing “fintech” banks that are supposedly different from traditional banks – it’s digital-first, there are cool features that you don’t find at traditional banks, and everything is supposed to “just work.” Until it doesn’t. I had sent a check to someone via their app – a neat feature that negates the need for a checkbook. Although it would be even better if the check arrived in the 3-9 days that the bank promised. I called the bank to figure out when I could let the recipient know it would arrive – the money had already been removed from my account.

It started with trying to navigate an IVR that didn’t have any prompts that remotely met my needs. There was also no way to go back in the IVR menu, so I kept hanging up and starting again. Eventually, I picked the closest prompt I could find, and was told that my wait time would be more than 60 minutes. There was no opportunity for a call back. And, they were right – after an hour and twenty-three minutes somebody answered the phone. I explained my issue, and the rep told me that she wasn’t the right person – she worked for Varo Money and not Varo Bank, and she put me on hold to transfer me to someone. else. After another 15 minutes on hold, I had to hang up for a work call. I sent an email to see if I could get the question answered and was told that I would get a response in 4-5 days. So, the next day I tried again. After being told once again that my wait time would be more than an hour, I sat on hold for two hours and eight minutes. This time I got someone from Varo Bank who told me that the check should arrive in the next two days. After almost three hours of hold time, I received an answer in less than 2 minutes – although I’m still waiting to see if the check gets there as promised.

That afternoon – since obviously I hadn’t had enough punishment or enough of frustrating financial institution experiences – I ran out to do some errands. I had been sent a check for a speech that I had given, and even though it was issued in US dollars, the issuing bank was in Canada so I couldn’t use the phone app to deposit the check. So, I went to a CapitalOne branch where a very nice teller explained that it would take up to 14 days to clear, and gave me a photocopy of my check in case I needed to prove that it had been deposited, which didn’t exactly fill me with confidence.

And, then I went to Bed Bath & Beyond to pick up a BOPIS (buy online, pick up in store) order that my wife had ordered earlier that day. I arrived about 20 minutes after the recommended pick-up time, but the item wasn’t ready so I went into the store to inquire. A really helpful young store associate earnestly set off to investigate. After about 15 minutes, he came back to say he was still working on it, but that they had a lot of orders. I wasn’t the only person standing there waiting for their BOPIS order. After another 10 minutes, he came back with the manager and two alternative products in his hands that I could pick from as they didn’t have the item my wife had ordered – and paid for – online. It took them another 10 minutes to figure out the refund and charge for the product that I was then going to purchase instead. To rub salt in the wound, the very next day I received a generic coupon in the mail for 20% off any purchase at BB&B —addressed to me or the household — despite the fact that my wife is a Beyond+ member who gets 20% off every purchase.

As I mentioned, all of the people that tried to help me were very professional and seemed to want to help. Unfortunately, they were hamstrung by their employers’ systems and policies.

Entitled customers don’t want to wait two weeks for an international check to clear when they can send money around the world in seconds – and are even less inclined when the check is issued in the local currency. They also won’t accept a company’s absurd policies – I went elsewhere to get feet for my couch and Ikea lost the potential for that (minor) sale and the possible loss of future sales, since I’ll be less inclined to shop there in the future. And, entitled consumers who measure every company’s experience against the best experiences that they receive elsewhere now consider failures of supply chain to be failures of experience. Companies are left with nowhere to hide – it’s too easy for us as consumers to see through the system, policy, and process failures, and to take our business elsewhere.

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